Minutes of the Friends of the Museum & History Center Board Meeting
30 November 2011, Museum and History
Center
The
meeting was called to order at 3:02 p.m. by Chairwoman Gerrie Colette. Others present included board members Carol
McNew, Bob Saulmon, Geoff Ormandy, Randy Brady, Barb
Galloway, Curator Lisa Studts, and History Center staff member Natalie Bard. Absent were Mary Lou Nelson, Ann Zielinski and Susan Ooton.
The
agenda was adopted as presented.
Carol
moved, with a second by Randy, to approve the minutes of the October 19, 2011. All approved.
In
Ann’s absence, the treasurer’s report, as of October 31, 2011, was presented
showing a checking account balance of $1,971.46, a cash box balance of $40.00
and a savings account balance of $9,518.44, for a total of $11,529.90. Carol moved, with a second by Geoff, to
accept the report. All approved.
The subject of the Jane Carpenter Historic Home cards was discussed and apparently
all cards that were for sale at other locations around town are now back in the
History center. It was suggested that an
attempt be made to offer the cards for sale at the various homes on the Zonta
Club Home Tour this coming Sunday. Carol
moved, with a second by Geoff, to sell the remaining cards for $3.00 each or 10
for $20.00. All approved.
Lisa
presented a handout titled “Proposal for Friend’s Funds.” One item in that proposal was the immediate
need to buy supplies to properly store and preserve the Claar Negative
Collection, which is comprised of 43,000 negatives and 300 photographs. The estimated cost of this is $1,500.00. Carol moved, with a second by Randy, to
authorize the immediate transfer of that amount from the Friend’s funds to the
Museum and History Center. All
approved.
Other
handouts discussed were: 1) the Approved 2011 Budget, with an amendment to
include the $1500 for the Claar collection; 2) the Proposed 2012 Budget, with
an attached memo of explanation from Ann; and, 3) an Updated project List for
the Museum from Lisa. Lisa said she will
be pursuing grant funds for the Rudd House Restoration. The
main suggested revision to the 2012 budget spreadsheet was to increase the
projected memberships to 30 individuals, 30 couples, 10 families, and 5
organizations. Carol moved, with a
second by Geoff, to accept the proposed 2012 budget with revisions.
Geoff
discussed the lack of storage space that dictates how much the Museum can take
in as donated articles. Lisa
acknowledged that efforts are made to only accept those things relating to
local history and reject all other donations.
The Museum also needs a de-accession procedure to get rid of non-local
items already in storage at the Museum.
The
letter to be mailed before the annual meeting in January 2012 was presented by
Randy. Included with the letter will be
the ballot for the 2012 Friend’s Board members and the Friend’s brochure which
includes a membership renewal form. Bob
moved to increase the annual membership fee for organizations to $50.00, which
was approved by consensus.
There
will be no meeting in December. The next
meeting will be the annual business meeting on Wednesday, January 25, 2012 at
6:30 pm at the Museum and History Center.
The
meeting was adjourned at 4:10 p.m.
Respectfully
submitted by Bob Saulmon.
|